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Implement all rules and regulations, policies and administrative guidelines as adopted by the Board of Education and/or the school SBDM Council.
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Perform a variety of secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks; type, file and transcribe or compose letters, memoranda, documents, correspondence and bulletins as directed.
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Assist with office activities and communications related to assigned school or program activities; assure the compliance with District policies and time lines; take and relay messages and information.
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Type and prepare a variety of reports; maintain a variety of program, District, State records as required; requisition supplies, forms and maintenance work as needed, following established procedures.
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Prepare and maintain financial records and budgets; process or prepare budgetary documents, requisitions and other financial or purchasing documents.
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Greet visitors and answer phone calls; answer questions, provide information or direct individual to appropriate department or District employee; open, sort and distribute mail and other written communications.
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Schedule appointments and meetings with students, parents, teachers, vendors and the general public.
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Assist students with registration, orientation and student records; request records for new students and distribute records of withdrawn students to appropriate school.
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Perform research, compute and compile information and prepare statistical reports.
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Prepare and maintain records, reports, files and lists related to students, personnel, budgets, student records and attendance as required.
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Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data; proofread and edit materials.
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Coordinate schedules and meetings; serve as receptionist and a contact and reference source for staff, students, parents and the public.
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Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary.
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Operate a variety of office machines, including a microcomputer or computer terminal, typewriter, copiers and calculator.
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Perform related duties as assigned.
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Remain at work during the entire workday unless excused by immediate supervisor or designated representative.
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Maintain a professional appearance.
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Incorporate the use of technology in daily tasks.
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Maintain regular attendance.
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Adhere to the Professional Code of Ethics.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
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Modern office practices, procedures and equipment.
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Receptionist and telephone techniques and etiquette.
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Research techniques, practices and procedures.
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Financial and statistical record-keeping techniques.
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Correct English usage, grammar, spelling, punctuation and vocabulary.
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Oral and written communication skills.
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Applicable sections of Kentucky Administrative Regulations and other applicable laws.
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Interpersonal skills using tact, patience and courtesy.
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Operation of office machines including computer equipment.
ABILITY TO:
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Type at an acceptable rate of speed.
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Establish and maintain effective working relationships with others.
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Meet schedules and time lines.
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Maintain records and prepare reports, including financial records.
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Work confidentially with discretion.
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Communicate effectively both orally and in writing.
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Understand and follow oral and written directions.
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Work independently with little direction.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of increasingly responsible and varied secretarial and clerical experience.